Document control and documented information
Document management describes how documents and information assets are created, changed, controlled and archived.
The more important information a document or information contains, the more important it is that it is managed well.
Design drawings, recipes, references, and code libraries are examples of documents and information assets where careful management is critical.
Document management aims to ensure that the correct information is conveyed to the right person so they can do their job correctly and find the accurate information as quickly as possible.
Rules for handling documents and information assets reduce the likelihood of outdated information being used in business and the risk of implementing important things incorrectly.
Chapter 28 includes an excerpt from a document control template showing how document control can work in a company that uses tools such as SharePoint and Microsoft Teams.
In the standards, this is called control of documented information. Building a systematic approach to document control is a requirement in ISO 9001, ISO 14001, and ISO 45001, and has relatively little to do with technology. From a standard perspective, the important point is that the control method works and that documented information is controlled correctly.
It does not need to be complicated, even if you are seeking certification against ISO 9001, ISO 14001, or ISO 45001.