Your projects live in one tool.
Your management system in another.
That costs more than you think.
AmpliFlow has built-in project management: tasks, milestones, timeline, discussions, files, and time tracking. In the same system as deviations, documents, and processes.
Project management built into the management system. Used by manufacturers, service companies, and consultants.
The tool tax
Most organisations run projects in one tool and the management system in another. It works, technically. But it creates an invisible cost: information that does not flow, context that gets lost, and duplicated work that nobody counts.
Projects outside the management system
- Tasks in Planner, deviations in AmpliFlow, documents in SharePoint
- Meeting notes in Teams that nobody finds three weeks later
- Project lead compiles status manually every week
- Nobody knows if the project affects ongoing processes
- Time tracking in a fourth system (if it happens at all)
Projects in the management system
- Tasks, deviations, and documents in the same system
- Discussions live in the project, searchable and linked to decisions
- Smart status calculates On Track, Behind, or At Risk automatically
- Project outcomes flow back into the management system
- Time tracking built in, against tasks or the project as a whole
Open a project in AmpliFlow
Everything belonging to the project is in one place. Not scattered across email, shared drives, and chat channels.
Tasks
Owner, deadline, subtasks. Mark done and see progress in real time.
Milestones
Mark key deliverables on the timeline. Clear what needs to be done and by when.
Timeline
Drag and drop tasks and milestones. Rescheduling takes seconds.
Discussions
Questions and decisions live in the project. Searchable, linked to the right context.
Files
Drawings, specifications, and meeting notes directly in the project.
Time tracking
Log time against a task or the project as a whole. Stopwatch or weekly view. Manager approval built in.
Smart status
On Track, Behind, At Risk. Calculated from deadlines. Nobody needs to update a status report.
Portfolio view
All active projects in one timeline. Overlaps and resource conflicts are visible immediately.
Follow a project through the system
This is what it looks like in practice, from when the project is created until it is completed and the history stays behind.
The project is created
The production manager creates the project 'Packaging Redesign Line 3'. Sets milestones, invites the team, and chooses private visibility (only project members can see it).
Tasks are assigned
Twelve tasks with owners and deadlines. Subtasks for complex steps. The timeline shows dependencies and parallel tracks.
Work is underway
The team logs time against tasks via the stopwatch or weekly view. Discussion threads capture decisions. Files are uploaded directly in the project.
Status updates automatically
Two tasks pass their deadline. The project switches from On Track to Behind. The project lead sees it immediately in the portfolio view, without asking anyone.
The project is completed
All milestones done. Logged time is reviewed and approved by the manager. Discussions and files stay in the project as searchable history.
The project ends. The knowledge stays.
In most organisations, project knowledge disappears when the project closes. Meeting notes in an archived Teams channel, tasks in a completed Planner project. In AmpliFlow, the outcomes live on in the management system.
Deviation management
A deviation discovered during the project is reported in the same system. No copying between tools.
→ Read moreDocuments and checklists
Work instructions and checklists created in the project are published directly in document management.
→ Read moreManagement review
Project data is available when leadership needs the input. No manual compilation.
→ Read more "AmpliFlow has been a key partner for us. They gave us the tools and support we needed to make a real difference in how our company operates."
Common questions about project management
Honest answers. No surprises.
What is included in a project?
Tasks (with subtasks), milestones, a drag-and-drop timeline, discussion threads, files, and time tracking. The project has members with roles: Owner, Editor, or Viewer.
How is this different from Planner, Asana, or Monday?
Feature-wise it is similar: tasks, timeline, milestones, discussions. The difference is that projects live in the same system as deviations, documents, processes, and actions. You avoid context-switching and stop copying information between tools.
How does time tracking work?
Team members log time against individual tasks or against the project as a whole. Time is logged via the stopwatch (start and stop in real time) or the weekly overview (fill in after the fact). Managers review and approve reported time.
Can we see all projects at once?
Yes. The portfolio view shows all active projects in a shared timeline. Overlaps, resource conflicts, and missed milestones are visible immediately.
Can we restrict who sees a project?
Yes. Projects can be public (everyone in the organisation) or private (only invited members). Administrators always see all projects.
Can we use the system in Swedish and English?
Yes. AmpliFlow is available with a Swedish and English interface. Each user chooses their language. This is a UI language setting, not a feature for bilingual content within the same project.
Do ISO standards require project management?
Not explicitly. But in practice, change is delivered as projects: new product launches, system migrations, improvement initiatives, expansion into new markets. Good project management matters whether you are ISO-certified or not. Having it in the same system as the rest of your operations means decisions, documents, and outcomes do not disappear when the project closes.
Have more questions?
Talk to us and we will show you how project management works in practice.
Contact usReady to stop paying the tool tax?
Book a demo and we will show you how project management in AmpliFlow works for your type of organisation. Tasks, timeline, time tracking, and everything else, in the same system as your management system.
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Fyll i formuläret så återkommer vi inom 24 timmar. Du kan också nå oss på info@ampliflow.com.