Template
You define the steps, order, fields, and what must be filled in before a step can be locked.
Digital checklists Records with evidence
Prove the work was done right.
Start a safety round, factory maintenance check, policy review, or inspection directly or on a schedule. Every run saves who did what, when it happened, and which evidence was attached.
- Ad hoc or scheduled: same template, same order, same evidence requirements.
- Names, times, photos, files, and field values are saved with the activity.
- Locked steps turn the checklist into a record, not just a tick-box list.
Used by organizations that need proof that the routine was followed
What it is
A checklist is a runnable routine
In AmpliFlow, a checklist is not just a list of things to tick off. It is a template for how a routine or procedure should be performed, and every time someone starts it, a separate run is created with history, ownership, and evidence.
Run
The user starts the checklist when the work needs to be done, directly or on a schedule.
Record
Name, time, photos, files, values, and locked steps are saved as proof that the routine was followed.
Daily work
Help people do the routine right every time
When work happens for real, the person doing it needs to know the next step, what evidence to add, and when something should be escalated. The manager needs to see that it was done without chasing photos, signatures, or loose notes.
- Safety rounds with photos, issues, and improvements linked to the right place.
- Factory maintenance where the right steps must be done before startup or after downtime.
- Handovers between teams where production can finish its step while finance continues with the financial review.
- Policy reviews where you can show that the procedure was followed before publishing.
From routine to proof
See what was done, who did it, and what needs follow-up
- 1
Set up the routine
Describe the steps, fields, evidence requirements, and who owns the work.
- 2
Do the work
Start the checklist directly or from a schedule. Each team completes its steps and adds evidence on site.
- 3
Follow up
Locked steps, history, and improvements are saved so the next team sees what is done and what remains.
The solution
Every run becomes a record with evidence
When a step is locked, all data is frozen. The system logs who locked it and the exact time. Photos, files, comments, and field values are saved with the activity. Unlocking is possible but requires a documented reason - who, why, and when are saved in the history.
Checklist starts ad hoc or on a schedule
Perform the routine, take photos, fill in values, and upload files
Lock step by step. Unlocking requires a documented reason.
Deviation? Report an improvement directly from the checklist.
Product proof
The history shows what was locked and when
The screenshot shows the log for locked steps and unlocks. This is the kind of evidence missing when the checklist lives on paper, in Excel, or in a standalone app.
Features
What is included
Flexible fields
Text, photos, barcodes, file uploads, customer references, suppliers, and more. Have lists? They become field types in checklist templates automatically.
Ad hoc or scheduled
Start a checklist when the need appears or schedule it weekly, monthly, or yearly. The system creates instances automatically.
Blocking steps and team assignment
Assign teams to individual steps. Template authors can require steps to be completed in order: a blocking step must be locked before the next one opens.
Template-based with versioning
Create templates that are published and version-controlled. Changes don't affect ongoing checklists.
Report improvements directly
Spot a deviation during a control? Report an improvement directly from the running checklist. The improvement links back to the checklist activity. Found during an internal audit? Works the same way.
Documentation and evidence
Photos, comments, required activities, PDF reports. Steps can require that everything is filled in before locking.
Start and follow up
Routines you can run when they are needed
Safety rounds, maintenance, policy reviews, and inspections can start directly or run on a schedule. AmpliFlow creates recurring checklists automatically and shows them in a timeline view.
- Start ad hoc when a routine needs to be done right away
- Schedule recurring checklists weekly, monthly, or yearly
- Overdue or unlocked checklists are immediately visible
Checklist W.40 W.41 W.42 W.43
Safety round
Maintenance
Policy review
Inspection
FAQ
Common questions about checklists
Answers to what we hear most often.
Are checklists only for inspections?
No. Checklists fit routines and procedures that must be done the right way every time: safety rounds, factory maintenance, policy reviews, fire safety, hygiene rounds, onboarding, and project handoffs.
How does checklist scheduling work?
You schedule checklists weekly, monthly, or yearly with selectable day and duration. The system creates instances automatically according to the schedule.
What field types are supported?
Text, numeric values, task lists, photos, selections from lists, barcodes, customer references, suppliers, date/time, file uploads, hyperlinks, and lists.
What happens when a step is locked?
All data on the step is frozen. The system logs who locked it and the exact time. Photos, files, comments, and field values are saved with the activity. Unlocking is possible but requires a documented reason - who, why, and when are saved in the history, so the record is preserved.
Can we link checklists to our processes?
Process steps can reference checklist templates, so the right checklist is available where it is needed. Checklists can also be started independently or via schedule.
How does template versioning work?
Templates have draft and published status. Changes to a template don't affect checklists already started from previous versions.
Can we integrate with other systems?
Yes, via webhooks triggered by checklist events and API keys for programmatic reading and writing of checklist data.
Get Started
Ready to make your routines traceable?
Book a demo and we will show you how digital checklists in AmpliFlow become records with evidence. Whether it is safety rounds, factory maintenance, policy reviews, or other procedures that must be done right every time.