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Custom Lists

When spreadsheets are not enough, build the register yourself

Choose fields, connect records, and control who can edit what. It feels like a list, but works like a small database in AmpliFlow, for records too specific to deserve their own system: retained samples, keys, signs, or local exceptions.

No codeYour own fieldsConnected to work
Book a demoSee how it works

Build a list

Retained samples

TextSample ID
DateDispose after
RelationChecks and deviations
SampleChecklist

Used by organizations that need structured data without separate systems

Use cases

Build powerful registers without a database project

Create a list of retained lab samples, keys and access cards, signage by location, or other records that are too business-specific for a standard system. Each list can reference other lists and become a field type in the checklists and forms your team already uses.

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Features

Fields, relations, and permissions your team can set up itself

17 field types without code

Pick fields that fit the register: single-line text, multi-line text, dates, dropdowns, checklists, photos, file uploads, hyperlinks, barcode scanner, auto-generated barcode, and references to customers, suppliers, items, users, positions, competencies, and other lists.

Relational linking

Connect lists to each other with bidirectional relations. Link an equipment register to its maintenance schedule, and see the connection from both sides.

Per-list permissions

Four roles per list: Owner, Editor, Viewer, and User. Assigned per individual or team. Each list has its own permission settings.

Paste from Excel

Copy rows in Excel, paste into AmpliFlow. Move from spreadsheets to structured data without file exports or manual entry.

Place in navigation

Every list can be placed under any section in the navigation menu. Group lists under HR, IT, purchasing, maintenance, or any of the other sections.

Field type in other forms

Every list automatically becomes a field type. Use it in checklist templates, improvement forms, and deviation forms so users pick records directly.

In practice

Lists that stay useful where the work happens

The point is not just to store data. The point is that the register is simple to create, and then available when someone runs a check, reports a deviation, or drives an improvement in AmpliFlow.

  • Pick the right record directly in checklists and forms instead of using free text and duplicate storage
  • Link a deviation or improvement to the right sample, key, sign, or local record
  • Keep history, ownership, and relations in one system as the list grows or changes

Example: retained samples

How one list gets used across AmpliFlow

  1. 1

    Register

    The sample record holds sample ID, batch, storage location, and disposal date.

  2. 2

    Checklists and deviations

    Someone filling in a checklist or reporting a deviation picks the sample directly from the list.

  3. 3

    Improvements and follow-up

    Improvements, ownership, and history stay attached to the right record instead of being moved between spreadsheets, forms, and email.

The same setup works for chemical registers, equipment, GDPR records, and other structured registers that need to be used in daily work.

The platform

One platform that keeps the business connected

Start where the need is highest. Add more parts as the business grows, without creating new silos or losing context.

Choose the tools you need

Processes, goals, projects, risks, documents, people, and external requirements live in the same platform. Start where the need is highest, then expand without adding new silos.

18 tools selected

Common from the start
Can be added

Management

Governance & objectives

Risks & nonconformities

Documents & data

AI features in AmpliFlow

People

External requirements

FAQ

Common questions about Custom Lists

Answers to what we hear most often.

How do relations between lists work?

You add a "relation" field type that points to another custom list. Relations are bidirectional - if you link Equipment to Maintenance, the Maintenance list also shows which equipment it belongs to. You can relate any list to any other list.

Can I control who sees which lists?

Yes. Each list has four permission levels: Owner, Editor, Viewer, and User. You assign these per individual or per team. Each list has its own permission settings, so sensitive registers are only accessible to those who need them.

Can I move data from Excel?

Yes. Copy the rows in Excel and paste directly into the list. No file export needed.

Do users need database skills to create a list?

No. You choose fields, add relations, and control permissions directly in AmpliFlow. Everyday users can create structured registers without code or database experience.

How do lists work with checklists?

Every list you create becomes a field type available in checklist templates, improvement forms, and deviation forms. Someone filling in a checklist can pick records directly from the list. This connects your structured data to daily operations.

What are common use cases?

Retained samples, keys and access cards, signage by location, local exception registers, and any structured data that today sits in spreadsheets you share via email or a shared drive.

More questions?

We are happy to help you get started with Custom Lists.

Contact us
Get Started

See how easy the first register is to create

Book a demo and we will show you how to build a register without code and connect it to checklists, forms, and daily work in AmpliFlow.